Administrative Assistant (A4)

DHL • Full-time • Los Angeles, California, United States of America • 1w ago

What makes DHL great? Our People! We know each employee’s individual contributions make us the #1 Delivery and Logistics Company in the world.

Distinguished as No. 1 World’s Best Workplace™ by Great Place to Work and Fortune Magazine

DHL is committed to maintaining an environment that empowers every team member to make the greatest possible impact on our business. Our culture is about personal commitment – to our business, to each other and to our global communities. DHL is dedicated to being a great place to work. In addition to competitive compensation packages, our employees enjoy a range of programs, services and benefits that bring the best to their personal lives.

Start YOUR career with DHL today…

The Administrative Assistance is a key driver in making the Gateway a great place to work. This position offers interaction with our Clearance teams at every level  ensuring events are coordinated and ensuring our teams have what they need to make their jobs easier. The Administrative Assistance is the expert of social activities and entertainment while at the same time a driver of the day to day administration of clerical responsibilities.

Key Responsibilities:

Manage workflow by assigning and completingtasks accordingly, ensuring  that deadlines are met and work is completed timely and accurately including accounts payable and receivable
Vendors follow up and coordination
Support the finance and operations teams by managing billing processes, overseeing accounts payable, and coordinating with vendors to ensure timely order fulfillment
Assist in the coordination of Gateway Activities
Implement and monitor programs as directed by management, and see the programs through to completion
Generate communication and reports when appropriate
Assume responsibility for maintenance of office equipment, including computers, copy machines and other hardware for the Gateway
Maintain office supplies by checking inventory and order items
Respond to questions and requests for information
Managing calls, Email, correspondence, meeting scheduling, calendar, filing system and documents as needed
Other duties as assigned by management

Skills & Qualifications:

This role requires strong organizational skills, attention to detail, and effective communication abilities
High School or Equivalent
Prior Administrative experience highly desired
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
Ability to analyze and revise operating practices to improve efficiency
Detail oriented and comfortable working in a fast-paced office environment
Excellent communication skills
Superior organization skills and dedication to completing projects in a timely manner

 Pre-employment Requirements:

DHL Participates in DPS ( Denied Party Screening)
Drug testing, background check and Physical exam
LAWA badging process

Employee Benefits & Incentives

DHL benefits and incentive offerings are designed to reflect a substantial experience for both employees and their dependents during their career and life journey. The specifics will vary, but wherever you join and in whatever role, you'll find our benefits and rewards are among the best in the industry They include:

Competitive Hourly Pay: $32.31
Retirement Savings – 401K with company match
myShares - Voluntary plan to buy discounted company shares
Medical, Dental, Vision, well-being programs
Tuition Reimbursement
Generous Paid Time Off
Paid Leave
Employee Discount Program
Employee Assistance & Work Life Program
Outstanding training opportunities

 DHL is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.  The EEO is the Law poster is available here: https://www.eeoc.gov/employers/eeo-law-poster

 We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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