The Wholesale Business Support Assistant opening is an exciting opportunity for a motivated and resourceful professional who thrives on supporting senior leadership and helping an organization run at its best. We’re looking for someone who not only delivers flawless execution but also brings enthusiasm, positivity, and a solutions-oriented approach to every task, big or small.
You and Your Job
As a successful Wholesale Business Support Assistant you will provide centralized support to North America Wholesale Banking staff as well as providing exceptional one on one administrative support for the region’s Wholesale Banking Management Team, and select other senior staff who have global/regional roles and travel extensively. This role is critical to facilitating an efficient and consistent processing of travel expenses, invoices, sponsorships, and vendor management and will improve business productivity so our bankers can focus on serving our clients.
The Wholesale Business Support Assistant will also provide valuable support to the business analytics team in preparation of meeting materials and helping to set agendas, as well as coordinating offsites with the events team, assisting with Wholesale sponsored events, and assisting deal teams with pitch books and other business specific requests.
Job Responsibilities
Provide comprehensive administrative support for the New York based Wholesale Banking Management Team and other select senior leaders
Track expenses and process reimbursements in a timely and accurate manner as well as manage travel booking for leadership that travels significantly
Coordinate vendor invoice payment, vendor on-boarding, and sponsorships for the Wholesale Banking domain
Support client and internal events, including coordinating catering, logistics, and meeting materials, and Wholesale Banking team events
Support the Business Analytics team in special projects leveraging excel and powerpoint and assist deal teams with pitch book preparation as well as other business specific requests
Assist with onboarding & integration of new team members and offboarding of staff as well as support Wholesale programs such as the Summer Internships & the Analyst Program
Responsible for monitoring adherence the Wholesale Banking domain’s adherence to mandatory training, in-office attendance, expense policy violations, and other requirements
Oversee general office support tasks for the New York Wholesale Banking staff, such as ordering supplies, arranging meals, and coordinating with building services and troubleshooting IT and Facilities issues as needed
Your Promise to Us:
To be considered for the Executive Business Support Assistant role, you must have:
Bachelor's degree in Business Administration, Finance, Communications or related field or equivalent experience
2+ years of relevant experience supporting senior leadership, ideally within financial services or another fast-paced, global organization
Working hours of 8am – 5pm and ability to work onsite at the New York office a minimum of 4 days per week (Monday – Thursday) and be available to be onsite on Friday as needed
Exceptional organizational and time management skills with proven ability to manage multiple priorities
Strong interpersonal skills and the ability to build relationships across all levels of the organization
Solutions-oriented mindset, with a track record of handling unexpected issues calmly and effectively
Polished written and verbal communication skills
Advanced in Microsoft Office tools
Our Commitment to you – cultivating your way beyond pay:
Rabobank welcomes employees and applicants from all backgrounds and is committed to fostering an inclusive environment that leverages the diverse strengths of our workforce. This enables us to exceed the expectations of our clients and customers while ensuring a healthy and safe environment for our staff.
We believe your well-being extends far beyond just a paycheck and should encompass your health, happiness, and satisfaction. To meet these needs, Rabobank offers a flexible hybrid working model and continually evaluates and enhances our benefit offerings to ensure they are comprehensive, competitive, and provide you with the options and flexibility you need.
Our employee benefits are focused on these main components:
Physical Well-Being includes our commitment to your Health and Wellness. Medical, Dental and Vision plan coverages are effective on your date of hire. Rabo offers multiple plan options and a full network of providers to best meet your needs.
Financial Well-Being provides for your Retirement + Savings + Security. We love seeing your retirement plan balance grow just as much as you do! That’s why you can start participating in the 401(k) plan on your date of hire. Plus we match 50% of the first 6% you contribute to your 401(k) plan for US Employees. Rabo also contributes an additional 3% of your eligible pay in Safe Harbor contribution and up to 3% in annual Discretionary Profit Sharing contributions.
Emotional Well-Being ensures your Work + Life balance. We offer a generous paid time off program to full time employees: up to 20 days of vacation time, 5 days of additional time off plus 7 sick days and 11 US holidays annually (based on hire date during the calendar year). In addition, Growing a Better World Together requires wanting the best for our employees and their families and our communities. To do that, we offer both the time and financial support to give back to the community through our Dollars for Doers, Helping Hands and Gift Matching programs. (All paid time off is subject to company accrual and carryover policies.)
Our Organization:
Rabobank Group is a global financial services leader providing wholesale and retail banking, leasing, and real estate services in more than 37 countries worldwide. Founded over a century ago, Rabobank today is one of the world’s largest banks with over $678 billion in assets.
In North America, Rabobank is a premier corporate and investment bank to the food, agribusiness, commodities and energy industries in the United States, Mexico, and Canada. Rabo AgriFinance, a subsidiary of Rabobank, is a leading financial services provider for farmers, ranchers and agribusinesses in the United States and Canada. Together, we provide sector expertise, strategic counsel and tailored financial solutions to clients across the entire value chain. Visit www.RabobankNA.com
Salary Expectations:
Target Hiring Range: $95,000.00 - $110,000.00
This position is subject to the terms of Rabobank’s compensation plans and policies. It is anticipated that the position will pay within the target hiring range. The range is reflective of the desired primary physical work location and may be adjusted outside of the projected range based on geographical differentiation if the actual work location of the hired candidate differs from the desired primary location, or for other lawful reasons. Further, all full-time regular positions include all other benefits provided to Rabobank employees, including healthcare benefits, 401k matching, vacation, sick leave, parental leave, possible discretionary bonuses and all other benefits that are all governed by and subject to ERISA plan documents and eligibility.
Rabo provides equal opportunity in employment to all employees and applicants and does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, alienage or citizenship status, age, sex, sexual orientation, gender identity gender expression, marital status, genetic information, medical condition, physical or mental disability, pregnancy, childbirth or related medical condition, military service or veteran status, victims of domestic violence, or any other basis protected by applicable law. Rabo also prohibits harassment of any individuals on any of the bases listed above.
At Rabobank, we strive to grow a better world together. In order to achieve that, we have to have the right people in the right jobs. Are you ready to join our team?
This job posting has no fixed application deadline. We will accept resumes until a qualified applicant pool is identified.
