Within the delegation(s) covered:
* Ensures coherence in information management practices in the delegation(s) and subsites s/he is responsible for; conducts regular visits to those sites
* Draws up action plans to be discussed/validated with the management of those delegations; ensures the follow-up of these action plans and supports the (executive) assistant & IM Officer to implement them
* Implements, promotes and monitors IM guidelines, projects and tools and more broadly AIM division activities in order to achieve better IM consistency
The Information Management Coordinator (IMCo) is responsible for and coordinates information management (IM) at a delegation level (Colombia). S/he ensures that the covered delegation (Colombia) manage its/their information efficiently (with the right organization, processes and tools) and in line with related institutional guidelines and practices.
S/he works closely with the IM Head of region (field) or the IM unit (HQ) to ensure that all information management related issues are addressed, and questions answered.
To better ensure the creation of knowledge, the capture and security of information and data, the IMCo develops synergies with all information and data professionals.
* Internally, interacts with delegation management, coordinators, (executive) assistants & IM officers (field) / division management, heads of unit,
* Liaises with Head of IM Region (field) or IM unit (HQ)
* Externally, interacts with IM counterparts in other organizations (ex.:to exchange information management practices, etc.)
* Is the reference person for all information management related questions, ensures a consistent approach and that consolidated answers are given on all IM related subjects
* Based on analysis of needs and processes, proposes and implements solutions to improve the management of the information life cycle
* Actively seeks and develops internal collaboration and synergies with other departments – particularly with staff in charge of data management - to “raise flags” and ensures that IM guidelines rules are applied
* Ensures compliance with information and data security (including Data Protection Office (DPO) recommendations) and other institutionally approved rules
* Systematically organizes or supervises information or training sessions for staff on IM subjects in coordination with the (executive) assistant & IM officer
* Contributes to the global regional thinking and orientations regarding AIM and IM strategies
* Evaluates and ensures that IM competencies are in place and that the setup is adapted to needs (including IM relays)
* Together with the (executive) assistant & IM Officer, organizes and facilitates IM national seminars/workshops
* Acts as a technical supervisor of the (executive) assistants & IM officers: participates in their recruitment; advises, supports and provides/arranges training and coaching to build and develop their skills on all IM related aspects
