The Executive Assistant and Information Management Officer contributes to the effective management of the Office of the Director-General (ODG) and provides comprehensive administrative support. Responsible for information management, the post-holder regularly reviews operating practices and proposes and implements improvements where necessary, in relation to information flows and new developments in the Information Management landscape.
This is a highly organized role requiring the ability to manage competing priorities, work effectively under pressure, and deliver within short deadlines. The post-holder produces concise and clear minutes of meetings and summary documents, anticipates the needs of the team and the priorities of the Director-General's office, and liaises effectively with internal stakeholders. Strong communication skills, flexibility, adaptability and discretion in handling confidential information are essential. As technology evolves constantly, the post-holder must be comfortable adapting to new tools, processes and approaches.
The Executive Assistant reports to the Head of Strategy & Governance Relations and works closely with the ODG support team based at Headquarters (HQ) and in the Belgrade Shared Services Center (BSSC).