Administrative Assistant for Protection - Kyiv- 835109

icrc • Kyiv (KYI), UA, 33106 • 6d ago

WHAT WE DO

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 100 countries and has 18,000 staff worldwide. In 2014, the ICRC expanded its presence in Ukraine. Over 700 team members work across the county in various professional fields.

ABOUT THE JOB

Our Protection Unit is seeking a skilled and dedicated Administrative Assistant to join our team in Kyiv. The primary focus of this role is the management of Prisoners of War correspondence, commonly referred to as “Geneva Conventions letters”. The Administrative Assistant will provide essential administrative and logistical support to facilitate the implementation of protection programs. Additionally, the role involves contributing to efficient operations through accurate activity reporting, effective information management, and financial documentation, ensuring alignment with the ICRC’s protection objectives and the delegation’s strategic goals.

Start date: Immediately

YOUR TASKS AND RESPONSIBILITIES

Managing correspondence for Prisoners of War, including handling “Geneva Conventions letters”, ensuring timely and accurate processing
Creating and maintaining paper and electronic records, utilizing specialized tools and databases to ensure organized and up-to-date documentation
Drafting, editing, and finalizing correspondence, reports, meeting minutes, internal presentations, and official documents for internal and external communication
Updating and maintaining planning tools, charts, and schedules while ensuring timely follow-up on invoices and administrative matters
Coordinating and organizing meetings, including room preparation, material availability, and technical support for video and conference calls
Performing general administrative tasks, such as photocopying, document destruction, and managing office supplies and stationery
Applying information management protocols and ensuring compliance with policies and procedures for data handling and security
Managing petty cash, adhering to ICRC accounting and safety guidelines, and ensuring proper tracking and documentation of expenditures

WHAT WE OFFER YOU

A great team to work with and an organization where you have an impact
Employment contract according to Ukrainian labor law with flexible working arrangements
Competitive salary between UAH 42,000 and 56,000 (gross) before taxation
Medical insurance for you and your dependent family members
Comprehensive onboarding and learning opportunities
20 days of annual paid leave
Convenient office location in the city center

We welcome applications from all qualified candidates regardless of gender, age, disability, health status, background, or any other personal characteristics. Our selection process is based solely on professional competencies and is designed to ensure transparency and equal opportunities for all candidates, including persons with disabilities.

If you require support or adjustments during the selection process, please let us know in advance. All requests will be treated confidentially and considered within our capacity.

For more information: http://www.icrc.org/.

ABOUT YOU

To be successful as Administrative Assistant in the Protection Department you should possess the following qualifications and experiences and have the following characteristics:

Ukrainian citizenship or permanent residence permit in Ukraine
High school diploma or equivalent training
At least two years of professional experience in a secretarial or administrative position, with a proven track record of supporting organizational tasks
Strong organizational abilities with a meticulous and systematic approach to managing tasks and prioritizing work
Previous experience in organizing events is an asset
Good oral and written communication skills in both Ukrainian and English
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, Team Space, and Outlook
Self-motivated with a strong commitment to teamwork and humanitarian principles
Flexible, enthusiastic, and willing to learn
Ability to work independently, as well as effectively under supervision
Ability to organize and prioritize multiple tasks
Ability to work within a diverse team and establish and maintain good working relations in a multi-ethnic, multi-cultural, and multi-disciplinary environment

Interested? Yes? THEN APPLY!

To apply, please complete and submit the compulsory ICRC application form. Kindly note that your application will only be considered if it is submitted through the HRspace recruitment module.

To apply on the platform, please locate the "Apply now" button in the top right-hand corner of the vacancy announcement and complete the application form.

Your candidacy will be considered only once you have completed the ICRC application form

Application deadline: 04.09.2026

Only candidates meeting the abovementioned criteria will be contacted to move forward in the recruitment process.

The ICRC reserves the right to re-issue the vacancy, cancel the recruitment process, offer a position at a lower grade, with an adjusted job description or different duration, or to recruit a candidate who matches the required profile before the deadline

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