Administrative Assistant

Application Deadline: 26 September 2025

Department: Executive Office

Employment Type: Fixed Term - Full Time

Location: Toronto

Description

At FIFA26, our vision is to unite the world through the greatest sporting event of all time. The FIFA World Cup 26™ will mark the first time that the tournament will feature 48 teams and be hosted by three countries: Canada, Mexico and the USA. This new format will redefine excellence, generating unique opportunities for greater participation and engagement among fans and players across North America and all over the world. Now is your time to become a game changer and join the workforce that will plan and deliver this extraordinary and unforgettable experience.

THE POSITION

Main activities and responsibilities

Reporting organizationally to the Executive Assistant, the Administrative Assistant role will support executive efforts for the FIFA World Cup 26™ that for the first time ever, is hosting 48 teams and 1,200+ players across 3 countries and 16 venues. This role will provide comprehensive administrative support to the Office of the CTO and the FIFA26 Canada Senior Leadership Team.

The main responsibilities of Administrative Assistant for the FIFA World Cup 26™ include:   

Provide comprehensive administrative support for the Office of the CTO and FIFA26 Canada Senior Leadership Team.
Assist in organizing and managing event travel logistics, including transportation and accommodation for the Senior Leadership Team.
Prepare reports and PowerPoint presentations.
Assist with meeting scheduling and logistics.
Coordinate and support tournament-related meetings, special events and provide project management support as needed.
Handle sensitive and confidential information with utmost discretion and professionalism.

FIFA World Cup 26TM Skills Framework

ACCOUNTABILITY: Demonstrate commitment to responsibilities and objectively analyze one’s behaviour, while assuming consequences of one’s own actions and/or decisions and learning from one’s mistakes.
DECISION MAKING: Ability to identify and swiftly make decisions in critical situations, take initiative and calculated risks, explore alternative solutions, and respond promptly to unforeseen circumstances.
INCLUSIVITY: Achieve shared organizational objectives by sharing information with colleagues across all levels and divisions, tangibly influencing others, and maintaining a network of support contacts.
INITIATIVE: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
INNOVATION: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
LEADERSHIP: Ability to lead one’s contacts/colleagues/partners, encourage teamwork, and delegate authority / decision-making power, as needed, to produce the expected results and make efficient use of the team’s skills and talents.
VISION: Ability to perceive the organization's global environmental impact, anticipate decision consequences, grasp organizational missions, and formulate strategic plans.

Education

Bachelor’s Degree or similar level of education or working experience.

Work Experience & Qualifications

Minimum of 2 years of work experience in a coordinator/administrative assistant role.
Strong oral and written communication skills.
High Level of attention to detail and commitment to quality.
Ability to work under pressure.
Demonstrates a positive attitude, patience, persistence, and a willingness to contribute to team cohesiveness.

Languages

Fluent in English. French proficiency is a plus.

Technology

Proficient in MS Office (Excel, Word, PowerPoint,) and planning software and online collaboration tools.

FIFA26 is a proud equal opportunity employer that is committed to diversity, equity, and inclusion and prohibits discrimination of any kind on the basis race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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